Project Accounting/Billing Coordinator

We are currently seeking a Project Accounting/Billing Coordinator for our Finance/Accounting Group in Phoenix, AZ. In this role, you will work as part of a team primarily responsible for processing client invoices. This individual will be working with both internal and external clients to ensure the accuracy and timely delivery of our client invoices. Additional assignments may include analyzing project accounting reports, assisting during internal and external audits and other financial tasks that will allow the department to meet its overall objectives.

• Distribute and process monthly electronic invoices, including uploading invoices through client invoicing platforms and electronic billing portals.
• Partner and communicate with project managers and internal stakeholders across a wide range of engineering disciplines and corporate departments to obtain proper invoice approvals.
• Guide project managers on invoicing procedures and client billing requirements.
• Communicate directly with clients across multiple industries to support billing and account-related inquiries.
• Reconcile project and client accounts, ensuring accuracy and timely resolution of discrepancies.
• Assist project managers with budget monitoring, invoicing, and revenue recognition activities.
• Review, maintain, and update project and client information within accounting system.
• Prepare and process month-end billing and financial reports and assist with audits.
• Review and manage unbilled aging reports to ensure timely and accurate billing.
• Set up and maintain project billing terms and invoicing requirements in line with internal financial controls.
• Collaborate with the Accounts Receivable team to process account adjustments, credits, and customer refunds.
• Support multiple office locations while assisting with special projects, process improvements, and accounting research initiatives.
• Partner with the Accounts Receivable team to streamline billing and collection processes, improve efficiency, and accelerate cash collections.

• Bachelor’s degree in Business Administration, Accounting, or a related field, or 3-4 years of accounting, finance, or billing experience within a professional services environment.

• Working knowledge of invoicing, accounts receivable, and accounts payable processes.

• Proven ability to prioritize competing deadlines and effectively manage multiple responsibilities in a fast-paced environment.

• Strong analytical and problem-solving skills, with the ability to research discrepancies, identify trends and exceptions, and independently drive issues to resolution.

• Excellent written and verbal communication skills with a strong customer service orientation.

• Ability to thrive in a high-volume, deadline-driven work environment.

• Continuous improvement mindset with the ability to identify process enhancements, strengthen controls, and leverage technology, automation, and AI-driven solutions.

• Ability to take ownership of issues, exercise sound judgment, and appropriately escalate complex, sensitive, or high-risk matters.

• Strong interpersonal skills with the ability to demonstrate professionalism, tact, and diplomacy when working with internal and external stakeholders.

• Highly organized, detail-oriented, and self-motivated, with the ability to work independently and follow through on assignments with minimal supervision.

• Ability to partner effectively with consulting and project staff on project billing and invoicing matters.

• Experience with electronic invoicing portals, LEDES billing files, and related databases is preferred.

• Flexible, adaptable, and collaborative team player with a willingness to support changing business needs.

• Proficient in Microsoft Office applications, including Outlook, Excel, and Teams.

• Ability to support a hybrid work schedule, including a minimum of three days per week in the office.

• Presently legally authorized to work in the United States.  No immigration sponsorship or processing required. 

To learn more about life at Exponent and our impact, please visit the following links: 

https://www.exponent.com/careers/life-exponent 

https://www.exponent.com/company/our-impact 

Attracting, inspiring, developing, and rewarding exceptional people with diverse backgrounds and expertise are central to our corporate culture. Our diverse team allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference. 

At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for​ building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.

Access benefits information on our Life@Exponent page:

https://www.exponent.com/careers/life-exponent

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com.