Accounting Associate

Exponent is seeking an Accounting Associate to join our Finance/Accounting team at our Phoenix, AZ office. In this position, you’ll collaborate closely with colleagues to process accounts payable transactions and manage expense reports. You’ll serve as the main point of contact within the Finance/Accounting group for a diverse range of vendors and employees from various engineering and corporate departments. Your role will also involve reviewing vendor accounts and payments, preparing Excel templates for data imports, supporting external audit activities, and participating in key financial projects that contribute to the department’s goals.

• Process accounts payable transactions efficiently and accurately.
• Ensure expenses are properly coded and allocated to appropriate cost centers.
• Analyze vendor accounts and payments for accuracy and compliance.
• Create and maintain data import templates using Excel.
• Assist during external audits and other departmental financial initiatives.

We’re looking for sharp, motivated individuals eager to make an impact in a fast-paced environment. You’ll work alongside our team of experts to deliver exceptional service and help fulfill our vision as a leading engineering and science consulting firm.

• Managing accounts payable transactions, including:
  • Accurately coding invoices and allocating them to appropriate cost centers
  • Matching invoices with Purchase Orders (POs) and entering invoice data into the corporate accounting system
  • Importing or manually entering non-PO invoices and directing them to relevant parties for approval
  • Run reports to verify entry accuracy
• Overseeing the A/P email and physical mail to ensure prompt processing of vendor invoices
• Communicating with vendors across multiple industries to obtain account statements and resolve outstanding balances
• Providing timely responses to vendor and internal client inquiries regarding payment status and accounts payable matters
• Assessing use tax on applicable invoices
• Maintaining and updating vendor master files, ensuring correct vendor information, including W-9 documentation and 1099 reporting
• Supporting weekly check runs as required
• Processing expense reports, which involves:
  • Reviewing submitted expense reports for compliance with corporate policy and receipt documentation
  • Addressing employee questions about expense report procedures, reporting guidelines, and payment status
  • Ensuring proper coding and allocation of expenses
  • Routing reports to designated approvers
• Managing special requests such as manual checks, wire payments, and audit samples
• Handle ACH and Wire bank verifications
• Participating in special projects as assigned including cross-training
• Encourage and support team growth and positive culture

• Bachelor's degree or progress toward a degree in a related field; alternatively, substantial professional experience in finance within an office environment
• Excellent written and verbal communication abilities
• Demonstrated accuracy and attention to detail in data management
• Proficiency with Microsoft Office applications, particularly Outlook, Excel, and Teams
• Thorough understanding of the disbursements process and its impact on financial controls
• Capability to succeed in a high-volume, fast-paced setting
• Willingness and ability to develop subject matter expertise and provide training and support to colleagues
• Cooperative team member exhibiting a positive attitude and eagerness to learn
• Strong organizational skills, with the ability to prioritize deadlines and manage multiple tasks
• Capacity to work independently and collaborate across various consulting and corporate teams
• Familiarity with databases is advantageous
• Ability to maintain a hybrid work schedule, requiring at least three days per week in the office
• Experience with Deltek Vantagepoint and FMIS is a plus

To learn more about life at Exponent and our impact, please visit the following links: 

https://www.exponent.com/careers/life-exponent 

https://www.exponent.com/company/our-impact 

Attracting, inspiring, developing, and rewarding exceptional people with diverse backgrounds and expertise are central to our corporate culture. Our diverse team allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference. 

At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for​ building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.

Access benefits information on our Life@Exponent page:

https://www.exponent.com/careers/life-exponent

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com.