Administrative Assistant

Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients’ most profoundly unique, unprecedented, and urgent challenges.  

We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.  

Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you’ll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team!   

Key statistics:

• 1,100+ Team members
• 950+ Consultants
• 640+ Ph.D.s
• 90+ Disciplines
• 30+ Offices globally

We are currently seeking an experienced Administrative Assistant to manage the front desk for our Philadelphia, PA office. In this role, you will work as part of an administrative team responsible for performing a wide variety of diverse, administrative tasks to provide a high level of support for our professional consultants and corporate staff. Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview. 

General Office Support:

• Front Desk Position, providing front desk coverage, including greeting visitors, receiving and delivering packages, and phone coverage
• Coordinating onsite meetings for internal and external client meetings, including setting up web conference systems, room setup/clean-up
• Catering for all office events and meetings
• Create and maintain visually engaging Office Update slide presentations using Canva (or similar tools), ensuring clear communication of departmental updates, initiatives, and other activities.
• Contributing to the in-office culture through event coordination and planning of employee celebrations, holiday parties, etc.
• Overseeing the readiness of the office: stocking kitchen and ordering supplies as needed; ensuring conference rooms are client-ready; stocking and preparing copy room for daily use
• Assisting Human Resources with local candidate interview scheduling and support

Consultant / Project Support:

• Setting up new projects in our electronic system
• Running project conflict checks
• Drafting retention letters and statements of work
• Ensuring all projects are set up accurately and work products comply with corporate policy
• Editing documents, including formatting, grammar/spelling, general content review, and sometimes editing large reports
• Arranging travel for consultants, as needed
• Preparing and processing expenses, as needed
• Assisting with Purchasing, as needed
• Assisting consultants with ad-hoc requests

• Bachelor’s Degree (preferred) or any higher education diploma (required)
• Minimum 3 years’ experience providing administrative support to a team
• Strong Front Desk experience and professional polish with a welcoming and can-do attitude
• A creative side that can be used to bring fun and innovative ideas to the office culture
• Experience working in a professional services firm or law firm is a plus
• High level of attention to detail and the ability to manage several tasks simultaneously
• Prior experience with running conflict checks is a plus
• Working experience with Vision/VantagePoint (Deltek) is a plus
• Working experience and knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams
• Strong editorial skills
• Committed to quality work product both for independent tasks and team projects
• Demonstrated self-starter who is dependable and shows initiative
• Motivated and committed to learning new systems, processes, and skills
• Ability to multi-task, work under critical time deadlines, re-evaluate priorities, and interact with all levels of professional staff
• Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment
• Must be able to lift, push, and pull a minimum of 20 lbs.
• Licensed Notary is a plus

To learn more about life at Exponent and our impact, please visit the following links:
https://www.exponent.com/careers/life-exponent
https://www.exponent.com/company/our-impact

We value and encourage diversity, equity and inclusion across all facets of our firm. Having a team built of people with different backgrounds, skills and perspectives allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits, as well as compensation and recognition programs, empowers our staff to do work that makes a difference.

At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for​ building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.

Access benefits information on our Life @ Exponent page:
https://www.exponent.com/careers/life-exponent

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com.