Administrative Assistant

We are currently seeking an Administrative Assistant for our Los Angeles, CA office. In this role, you will work as part of an administrative team, responsible for performing a wide variety of diverse, administrative tasks to provide a high level of support for our professional consultants as well as a basic level of office operational support. Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.

The ideal candidate should be eager to learn, detail-oriented, have strong editorial skills, work well with others, and have a proactive, can-do, will-do attitude.

Consultant Support

• Setting up new projects in our electronic system
• Drafting retention letters and statements of work
• Ensuring all projects are set up accurately and work product complies with corporate policy
• Editing documents, including formatting, grammar/spelling, general content review, and sometimes editing large (250+ page reports)
• Organizing project documents
• Printing and collating project binders
• Calendaring for consultants
• Arranging travel for consultants
• Running project reports
• Preparing and processing expenses
• Assisting with accounts receivable collection, invoicing, and purchasing
• Assisting consultants with ad-hoc requests

General Office Support

• Coordinating onsite group meetings, including setting up web conference systems, ordering catering, and room set up/clean up
• Contributing to the in-office culture through event coordination and planning
• Assisting with the onboarding of new hires
• Collaborating with the administrative team to identify areas for improvement and proactively leading or assisting with creating solutions and implementation
• Serve as the primary point of contact for all facility-related concerns, including maintenance requests, repairs, and vendor coordination
• Proactively monitor office conditions and initiate updates or special cleaning to maintain a safe, welcoming, and visually appealing environment for staff and visitors
• Maintain open lines of communication with the office director, regional facilities manager, and staff regarding facilities issues, updates, and resolutions

• Bachelor’s Degree (preferred) or any higher education diploma
• Minimum 3 years’ experience providing administrative support to a team
• High level of attention to detail and the ability to manage several tasks simultaneously
• Working experience and advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams
• Strong editorial skills
• Working experience with Vision/VantagePoint (Deltek) is a plus
• Experience working in a professional services firm or law firm is a plus
• Must be able to demonstrate strong organizational, planning, monitoring of tasks, and follow-up skills
• Strong problem-solving skills and ability to work independently
• Committed to quality work product both for independent tasks and team projects
• Demonstrated self-starter who is dependable and shows initiative
• Motivated and committed to learning new systems, processes, skills
• Ability to multitask, work under critical time deadlines, re-evaluate priorities, and interact with all levels of professional staff
• Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment
• Familiarity with general building maintenance is a plus

To learn more about life at Exponent and our impact, please visit the following links: 

https://www.exponent.com/careers/life-exponent 

https://www.exponent.com/company/our-impact 

Attracting, inspiring, developing, and rewarding exceptional people with diverse backgrounds and expertise are central to our corporate culture. Our diverse team allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference. 

At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for​ building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.

The base salary range for this position is $50,000- $75,000 depending on experience and capabilities, which will be assessed during the interview process.

Access benefits information on our Life@Exponent page:

https://www.exponent.com/careers/life-exponent

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com.